Service-specific intake logic
Flows reflect your treatment categories, consult qualification criteria, and next-step rules.
How Much Does an AI Receptionist Cost for a Med Spa?
If you are evaluating how much an AI receptionist costs for a med spa, plans start at $450/month and scale based on monthly inbound call volume and workflow complexity.
Every deployment is custom-built for each clinic’s services, booking flow, and intake structure.
Custom-built for your clinic
Built around your service mix, intake logic, and team workflows.
Volume-based pricing
Pricing scales with monthly inbound call volume for predictability.
Designed for med spa workflows
Configured for consult-driven operations and front desk handoffs.
The Typical Cost Range
Most clinics fall between $450–$900/month. Final pricing depends primarily on monthly inbound call volume and the workflow scope needed for your front desk operations.
Each AI receptionist is configured around your services, booking flow, and intake requirements.
- Monthly inbound call volume
- Workflow complexity
- After-hours coverage requirements
- Integration needs
Why Pricing Is Based on Call Volume
Clinics run on calls. As call demand increases, your receptionist configuration requires more capacity to maintain fast, consistent coverage and reliable routing.
This keeps pricing aligned with real demand: smaller clinics avoid over-committing, while growing clinics can scale without rebuilding core workflows.
Custom-Built for Each Clinic
This is not a generic answering bot. Your implementation is tailored to how your clinic operates day to day.
Booking rules by calendar constraints
Scheduling support is configured to your team availability and operational guardrails.
Routing by team structure
Escalations and handoffs mirror your front desk, coordinators, and providers.
Scripts aligned to clinic tone
Conversation language is tuned to your brand voice and patient experience standards.
How Can It Be This Affordable?
You’re paying for coverage and structure — not staffing overhead.
- No payroll taxes
- No turnover
- No overtime
- No after-hours premiums
- No training cycles
- Coverage without adding headcount
Revenue Capture Potential
Revenue impact comes from response speed and consistency. When high-intent calls are handled promptly and intake is structured, fewer opportunities slip through voicemail gaps or delayed follow-up.
As monthly call volume grows, even modest improvements in captured consult opportunities can compound. The exact impact varies by clinic, offer mix, and conversion process, so planning should stay conservative.
Run your numbers with your own assumptions for call volume, consult value, and conversion rate.
Compared to Traditional Options
This side-by-side view highlights how clinics typically compare in-house staffing, traditional answering services, and MedspAI.
| Category | In-house receptionist | Traditional answering service | MedspAI |
|---|---|---|---|
| Coverage | Bound to staffing schedule | Usually message taking with limited depth | Configured frontline coverage for med spa call flows |
| Booking capability | Strong when fully staffed | Often escalates instead of handling booking logic | Booking support tailored to clinic rules |
| After-hours support | May require added shifts or delayed callbacks | Available with generic scripts | After-hours behavior configured to clinic policy |
| Scalability | Requires hiring and onboarding cycles | Depends on vendor staffing | Scales with monthly call volume |
| Consistency | Can vary by shift and turnover | Can vary by assigned operator | Consistent workflows and scripts |
| Cost structure | Staffing overhead and variability | Service fees with limited customization | Predictable pricing based on call volume |
What’s Included
Custom-built intake flow
Structured call flows mapped to your services and consult process.
Call answering + routing
Inbound calls managed with clear routing paths to the right team member.
Booking support
Scheduling support aligned with your clinic’s booking rules.
Missed-call capture
Reliable handling paths to reduce missed opportunities.
After-hours configuration
Behavior configured for evenings, weekends, and overflow periods.
Custom dashboard
Visibility into call patterns and operational trends.
Pricing FAQs
Need a clinic-specific quote? Book a demo.
Can pricing change if volume increases?
Yes. Pricing can adjust as monthly inbound call volume changes so coverage remains aligned with demand.
What happens if we grow?
Your plan scales with your clinic, including expanded volume capacity and workflow updates.
Is there a long-term contract?
Commercial terms are reviewed during scoping so expectations are clear before activation.
Can it integrate with our calendar?
Yes. Integration options are reviewed to align with your existing booking process.
What if the AI cannot answer a question?
Escalation paths route unresolved inquiries to your team according to predefined rules.
Does it work after hours?
Yes. After-hours handling is configurable for your clinic’s preferred response policy.
How fast can we launch?
Most clinics can launch quickly once workflows, call routing, and scripts are approved.
Get a Clear Quote for Your Call Volume
We map your inbound demand, workflow scope, and growth plan into a transparent recommendation.